Time management is a skill that every person isn’t bestowed with. But being a business owner, you want every single resource in your organization as much productive as possible, which isn’t possible without proper time management.

What’s Time Managment?

In corporate world the simplest explanation is “Doing more in less time!”

To achieve higher productivity, the obvious solution businesses come up with is to train their employees in the art of time management. But who got time for the long sessions at the cost of productive hours? By trying to train employees through sessions will entangle you in the paradox of more time consumption on sessions about time saving. seem unimpressive? Of course, it is not the most effective way either.

So, training employees in a traditional way is futile. But there are a few ways that have been proven to improve time management for the employees.

Here are five ultimate hacks to ease time management for employees.

5 Ways to Ease Time Managment for Employees

Time management can be made easy for the employees by using some effective methods that are tested and tried out to achieve the maximum efficiency on both individual and organizational level. The following are the methods that can instantly enhance the efficiency of the employees.

1. Technology Powered Time Management Solutions

Time Management Software like StaffViz is so far the best time management solution amongst all other options.

Time Managment is the skill that everyone should learn but learning the skill requires practice and consistency which everyone may not have. In such cases, the time management software works best.

Time management software are designed to help professionals to keep track of their time for each task they perform, which simply adds a sense of accountability in the employees; urging them to perform better.

The following is tested and tried out features that best time tracking software offer to ensure higher productivity.

a. Time Tracking

The major function every time management software serves is keeping time records for each task. StaffViz also keeps track of each task and creates time logs for each employee separately. This way management will have data on all the productivity pitfalls, and they can enhance employee productivity by coming up with data driven solutions.

b. Activity Monitoring

Gone are the days when there was a manager on the round, keeping an eye on everything going on physically. In modern days, such surveillance doesn’t work, but StaffViz can keep track of all the activities of your employees without causing any inconvenience.

c. Productivity Managment

With productivity management tools like task automations, project management and tasks timesheets, the time management gets easier for the employees and productivity enhances.

d. Employee Training

Trained employees are far more productive, and they manage each task quite efficiently and flawlessly. That’s why regular training is crucial to keep the employees up to date to equip them with skills that make them more efficient at their jobs.

With StaffViz built-in training module employees can learn skills individually at their own pace and contribute to the organization’s growth.

2. Eisenhower Urgent/Important Matrix

This method follows a chart with 4 blocks for which the bifurcation is as follows

• Task A is the highest priority task as it is Urgent and Important, so it must be done at the earliest possible time.
• Task B is an important task but does not need to be completed urgently so it should be the second priority.
• Task C is an urgent task, but it is not that important, so it should not be first on the priority list.
• Task D is neither important, nor urgent; that means a delay in this task completion won’t get you in trouble.

The method is easy and simple. To use this method, you just need to set your tasks in the four given brackets based on the task’s urgency and importance. Eisenhower’s method is quite helpful in managing the order of the tasks and being productive.

3. Task Management by Time

The famous quote above also known as Parkinson’s Law was said by the British historian Parkinson – which states that time to get each task done is elongated by the available time to complete it. Which means that completion time for each task should not be short or long enough to leave room for idle time. Time for each task should be accurate enough just to complete it, in order to achieve the maximum productivity without losing the quality of the job done.

How to Apply Parkinson’s Law

To apply Parkinson’s law, it is necessary to perform the task in the real-time in the best possible manner and track the time to till the completion. Then the calculated time is set as the benchmark time for the task completion and anyone who works on the task is supposed to complete it within the benchmark time.

Organizations that perform repeated tasks in the same manner can opt for this method, but many organizations may not be able to implement Parkinson’s law as their nature of work and tasks are different every day, so the time required to complete each task also varies accordingly.

4. Systematic Time Saving Approach

A systematic approach to time management is to line work for your employees in such a way that they do not face difficulties, face delays and problems during any task they perform. In a systematic approach the work is designed according to available hours. Using a systematic time-saving approach employee productivity can be increased by up to 2-3x.

How It Works

In applying a systematic approach to time management, a few steps are necessary to be taken to achieve higher efficiency.

a. Analyze The Tasks

To build a system that runs smoothly and yields higher efficiency requires some back working. In systematic time saving approach, analyzing the tasks is the key pillar that saves most of the time.

b. Remove Hurdles

The second most important thing is removing any sort of disruptions and issues that may cause delay in task completion. These hurdles could be technical or non-technical. Technical errors can be any sort of hardware or software issue in the devices, internet speed and so on. Non-Technical issues are excessive meetings, burnouts, lack of sleep and so on.

c. Set Time Limits

It is proven that limited time tasks yield higher productivity and surprisingly bring better results. While setting the time limits, it should be considered that the time limit should be optimal enough that there is no compromise over quality.

5. Organized Workflow

Most of the small and medium scale businesses often face the challenge of unorganized workflow, which causes more idle time, and lessen productive hours. To cope with such problems, prompt action should be taken.

a. Standardize Your Process

To standardize the process, it is important to deeply study each task and make sure to document everything to create a single standardized process for each employee to avoid any ambiguity.

b. Create Work Checklist

Checklists are great to make sure that everything is done perfectly fine, and all the details are followed by the team members while getting the job done. Checklists save you time by ensuring zero errors in the finalized work.

c. Use Time Blocking Technique

Time blocking or setting specific time goals for each job creates a psychological effect of urgency that helps you complete the task to achieve the milestone in specific time.

Summing Up

For the businesses, the resources are the core assets and by making them efficient you not only empower them but also add value to your organization. Among the above 5 ways to ease time management for employees, you’ll need to check the method that best suits your organization. Effective time management is possible by using an effective time management method that not only saves you time but also makes your products or services better.

StaffViz is the best software built to resolve all the employee management issues. This modern software is equipped with all the time management tools that help employees manage their work and keep them aligned with the allocated time.